VOLUNTEER WITH BOOK FAIR
The RPPS Book Fair is powered by volunteers — and we’d love for you to be part of the team!
Book Fair is a huge undertaking and requires a large roster of volunteers each year. We’re always delighted to meet new volunteers, and since it’s the school’s main fundraiser we encourage all current school families to get involved. We also welcome past students and their families and members of the wider community, many of whom become valuable sources of knowledge and experience. Any help you can give makes a difference; with so much to do there’s a job for everyone!
For more information please refer to our Volunteer Guide.
Why Volunteer?
- Meet other parents and community members
- Be part of a fun, meaningful event
- Support your school in a hands-on way
- Set an example of community spirit for your kids
Whether you can lift a box, sort a pile, or welcome someone with a smile — there’s a spot for you.
Let’s build something amazing, together.
HOW YOU CAN VOLUNTEER
There are lots of ways to get involved before and during the fair:
EXECUTIVE COMMITTEE
Take a lead role on one of the teams below and get involved in the planning process from the ground up!(This involves some meetings, but we’re a nice crew!) We rely on a solid committee to steer the ship from year to year, so do consider joining!
Become a Book Fair ‘member-at-large’ on one of the following teams:
- Book Donations Team
- Volunteer Coordination Team
- Communications Team
- Sponsorship Team
- Children’s Team
MUSCLE CREW
Got strength to spare? We occasionally need volunteers to move large boxes of books, unload vehicles, or set up heavy equipment. Perfect for those who like to roll up their sleeves and get the job done.
Muscle Crew volunteers are essential during high-volume donation nights, set-up week, and tear-down at the end of the fair. Whether you can lift, haul, roll carts, or just help keep things flowing smoothly, your energy and effort make a big difference behind the scenes — and you’ll be part of a team that gets things done fast (with a few laughs along the way!).
SET UP, SORT & PRICE
Two weeks before the fair, the gym will be open both daytime and evening (hours TBC) for set-up, sorting and pricing. We need as many people as possible to unload bookcases and boxes and process the truly enormous volume of books (and vinyl records, DVDs and CDs).
Come as often and for as long as you can; we’ll provide any training or guidance required. It’s a dream task for those who love books or love organizing!
We also need experienced sorters to train as floor managers, directing volunteers and keeping things organized and on track.
BOOK FAIR SHIFTS
When Book Fair weekend arrives, we need all hands on deck!
Roles include:
- Sales floor help
- Door greeters and info desk guides
- Cashiers and café helpers
- Floor managers and floaters
We’ll circulate a shift sign-up closer to the event so you can pick what works for you.
TEAR DOWN
The Fair ends Sunday night, and Monday morning the gym needs to be back to normal. That’s where our tear-down crew comes in.
Help us:
- Pack leftover books
- Dismantle tables, signage, and cashier stations
- Clear decorations, sweep, and restore the space for school
This is a fast and essential part of wrapping up the weekend!
Ready to Volunteer?
Sign up using the form below, or explore the details and roles in our Volunteer Handbook. Whether you have a little time or a lot, there’s a place for you at the Book Fair!
Student Volunteers Welcome!
Are you a high school student looking for volunteer hours — or just want to be part of something fun and meaningful? The RPPS Book Fair is a great way to give back, build experience, and meet your volunteer requirements.
We’ll sign off your hours and make sure you’re supported every step of the way.
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